Sports · Youth
Youth sports
A child plays for a club, then a school, then another club. Each one asks the family for the same physical form, and none of them keeps it for the child. EVORA keeps it for the child.
The person's record is live today. The console for this sector is not.
The club needs a clearance. It does not need the child's medical file.
How this works now
Not a caricature, this is the ordinary version of it, and it repeats every year.
- A paper physical form is filled out in a waiting room, photographed, emailed to a registrar and stored in whatever inbox received it.
- The next club asks for the same form again, because the first club's copy was never the child's copy.
- Immunization records live in one clinic's portal, the injury history lives in a parent's memory, and the clearance date lives on a spreadsheet nobody outside the club can read.
- When a family leaves the club, the club still holds the child's health documents, and the family holds nothing new.
What EVORA puts in its place
Each step is one decision, made by the person whose record it is.
- 01
The child's record exists first
A parent creates the record for the child and holds it under stated authority. Immunizations, the dated physical, allergies, medications and past injuries live in one place that is not owned by any club.
- 02
The club states what it needs
Not "send us everything", a named requirement: a physical dated within the last twelve months, an immunization record, an emergency contact and a clearance to play.
- 03
The parent answers with the minimum
Often that is a status and a date, not a document. Where a document is genuinely required, only that document is shared, for the season, with an end date already set.
- 04
Staff see only their role's part
A registrar checking a requirement is not a trainer treating an injury. Each role opens a different, smaller view, and every view is written to the child's access history.
- 05
The season ends and access ends with it
The club's window closes on the date it was given. Nothing is deleted from the child's record; the club simply stops being able to read it.
- 06
The record follows the child, not the team
Next club, next school, next sport, the physical, the immunization list and the injury history are already there. At adulthood, control transfers to the young person with the history intact.
Roles and limits
Who may see what.
Being on a roster, a payroll or a staff list is context. It is never access.
| Role | Sees without asking | Only if the person grants it | Never sees |
|---|---|---|---|
| Club registrarConfirms the child is eligible to be on the roster. | Roster membership and whether each requirement is met, with dates. | The dated physical or immunization record, if a document is genuinely required. | Labs, medications, conditions, notes, or a parent's own record. |
| CoachRuns practice and games, and needs to keep a child safe. | Cleared or not cleared, and any activity restriction the family chose to state. | An action plan for a stated condition, such as asthma or an allergy, if the family shares it. | Diagnoses, findings, medication lists or anything behind the clearance. |
| Athletic trainerTreats and follows an injury during the season. | Nothing clinical by default, the role alone grants no access. | Injury history, current medications and return-to-play status, scoped and time-limited. | Unrelated areas of the record, and anything after the grant ends. |
| Parent or guardianHolds the record while the child is a minor. | The child's full record, under stated authority that is itself recorded. | Nothing extra is needed; authority is not a share. | The child's record after control transfers to them at adulthood. |
What this page will hold
Written down first so you can hold us to it.
- A youth clearance packet built from the record the family already holds
- Per-club requirements with waiting, met, met in part, expired and review-needed statuses
- Separate coach, athletic trainer and team physician roles with different limits
- Access that closes automatically when a season or a club membership ends
- A shared injury and return-to-play thread the family keeps between clubs
What works today
These screens are real and you can open them now.
EVORA names no club, league, school or governing body as a partner. Requirements shown in the product are the family's own record of what was asked of them.